HR Assistant

Overall purpose of role: As a member of the HR Team you will be responsible for providing support in the day to day running of the Department.

 

JOB SPECIFICATION 

Key Responsibilities:

  • Assisting with the recruitment and selection process including managing the receipt of applications via the recruitment email inbox, setting up interviews, preparing interview files and advising candidates of the progress / outcome of their application in a timely manner.
  • Liaise with uniform suppliers and manage the uniform ordering and distribution to the branch network and following up on paperwork for same
  • Ensuring that personnel records are maintained and updated e.g. Driver Licence details, next of kin details, employee records report
  • Updating and maintaining contact details for all employees in the Company and organisational structure charts
  • Owner of HR section on Sharepoint – Intranet – including ensuring all relevant updated policy documents and forms are available to all staff
  • Ensuring that all health and safety reports are logged and issues highlighted to relevant Manager/s.
  • Issue reports to regional management on progress on health & safety and team briefingsIssue contracts of employment and any amendments once these are confirmed as checked by HR Generalist or HR Director, log receipt of the same and follow up on any outstanding documents being returned.
  • Take responsibility for ensuring training rooms are set up, training attendance and feedback forms are issued and collected.
  • Analyse training feedback information and highlight any issues to HR Director
  • Assisting HR with Time and Attendance system updates and changes
  • Assist with the organising and communication of events led by HR such as health screening programme
  • Dealing with telephone queries from Managers and branch network
  • Taking and Typing minutes of meetings
  • General Filing duties
  • Adhere to Company policies and procedures
  • Any other duties as reasonably requested by Management

Please note that the above list is not intended to capture every detail of your role but the main areas of responsibility.

PERSON SPECIFICATION

The following criteria will be used in the selection process. Only those applicants who meet the essential criteria will be shortlisted for interview. The Company reserves the right to initially shortlist those candidates who meet both essential and desirable criteria.

Essential:

  • Previous recent experience gained within a busy office environment
  • Excellent administrative skills
  • PC Literate with proficiency in word, power point and excel
  • Possess a high level of attention to detail
  • Excellent communication and organisation skills
  • Ability to observe discretion and confidentiality at all times
  • Possess a full clean valid driving license

Desirable:

  • Previous experience gained within a busy HR Department
  • Have, be working towards or willing to undertake (in their own time) an HR qualification

 

ADDITIONAL INFORMATION

Closing date for completed applications is Friday, 22nd June 2018.

Interested applicants should send their CV & cover letter clearly outlining how they meet the requirements of the role to recruitment@heatmerchants.ie

 

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